Dexter Consolidated Schools

Driving Record Authorization - in order to drive a district-owned vehicle, employees must grant the district permission to check their driving record to verify insurability.

• Driving Records Check

Fundraisers - all fundraisers must be approved by a principal and the activity director.  After approval, process a PO through the building secretary to the vendor. All checks should be made to Dexter Schools, and, deposits should be made within 24 hours of receipt.  The district will cut a check to the vendor.

• Fundraiser Process
• Fundraiser Request
• Requisition for Purchase Order
• W9 Form (if this is a new vendor) 

Mail/Post Office - Information on mailing folded flyers

• Mailing folded flyers
  

Physical Forms for Drivers & Bus Assitants - bus drivers, activity drivers and bus assistants must have a current physical in place.  Physicals must be completed by a physician who is on the National Registry of Certified Medical Examiners.  The district will reimburse up to $90 for the completed physical.  Both forms must be returned.

• Medical Examination Report Form
• Medical Examiner Certificate

Project Celebration - Dexter High School plans, organizes and executes a Project Celebration for Dexter, Hagerman and Lake Arthur.

• Project Celebration Guidelines
• Project Celebration Reimbursement Request 

Purchasing - all purchases must be pre-approved via the PO process.  

• Purchasing Flowchart
• Purchasing Procedures
  
• PCard Purchasing Instructions
• Requisition for PO
• W9 Form (if this is a new vendor) 

Reimbursement - employees who incur expenses in carrying out their authorized duties shall be reimbursed by the District upon submission of allowable supporting receipts, provided that prior authorization has been granted.

• Meal  reimbursement for overnight travel only
• Attach conference agenda to reimbursement form
• Reimbursements made to individuals - do not combine tickets with other travelers
• Receipts must be itemized
• Gratuity will be reimbursed only if there is an itemized tip line on the receipt
• Alcohol will not be reimbursed 

• Travel Reimbursement Request
• Travel Reimbursement Instructions
• Reimbursement - Other

Staff Volunteers - Under certain circumstances, nonexempt employees of Dexter Consolidated Schools may volunteer time. Specifically, nonexempt employees may volunteer for work outside their regular duties and regular hours.

• Nonexempt Staff Volunteer Form

Time Clock - Dexter Consolidated Schools will utilize a computer based time clock system for its non-exempt employees. This is the official time record for employee compensation. 

• Time Clock Procedures 

Use Our Buildings  - Application and instructions for using school-owned facilities.

• Application for Use of School Facilities 

Trip Request - When students travel for contests, field trips, etc., complete this form for approval by the building principal.

• Trip Request Form

Workers Compensation - In accordance with applicable workers' compensation statutes, all employees of Dexter Consolidated Schools who have a work-related injury are eligible for coverage.

• Important Information
• Employee Injury Reporting Process 
• Notice of Accident - to be completed by injured Employee
• Employers' First Report of Injury or Illness - to be completed by Supervisor